1. Approve minutes
2. Committee Reports
   A. Treasurer
   B. President/Vice President
   C. Secretary (if any)
   D. Building and Remodels
   i. Hill—17104 13th NW: Shed
   ii. Buescher—18024 13th NW Enclose carport and install garage door.
   E. Activities
   F. Grounds
   G. Clubhouse
   H. Reserves
3. Board Agenda
   A. Bylaw Change Proposal:
   Article I. Meetings Section 1. Annual Meeting. The annual meeting of the shareholders shall be held on the (remove “second") third * Wednesday in January in each year, at 8:00 PM, or at such other time as the Board of Directors selects, for the election of directors and transaction of business.
   Section 2. Special Meetings. Special meetings of the shareholders may be called by the Board of Directors not less than 14 ** or more than 60 days in advance. (Remove “Special meetings of the shareholders may be called at any time by the Board of Directors. “).
   Section 5. Notice of Meetings. Except as otherwise required by statute, notice of the time, place and purpose of each meeting, whether annual or special shareholders’ meetings, shall be given at least (remove “ten”) 14 ** days before such meeting, in writing, by mail to each shareholder. No other publication or notice shall be required.
   *Last year, monthly Board meetings were moved from the 1st to the 2nd Tuesday, and the Annual meeting should be moved likewise, to allow time to prepare and mail ballots at least 14 days in advance of the meeting.
   **This is to conform to RCW 64.38
   B. January 2004 Shareholders Meeting and Elections
   C. Boy Scout Troop 325 would like to put 9x5 plaques on each of the Boy Scout projects in the reserves.
4. Community Comments
5. Adjourn
   Condolences

Kiyoshi "Kay" NAKAMURA Age 63. Kay peacefully passed away on October 12th, 2003 after a battle with esophageal cancer. He moved to Innis Arden in 1976. He was loved by many especially by his family and friends and will be deeply missed.

Condolences are extended to the family of Betty Burton. She moved to Innis Arden during the 1950’s on 10th NW. Then she and her husband built a home on 15th NW. Her husband Duane passed away two years ago.

Jeff Lewis Appointed to Shoreline CC Board of Trustees

Shoreline Community College recently announced the appointment of Jeff Lewis, Innis Arden resident, as the newest member of the College’s Board of Trustees. He is currently the President and CEO of Shoreline Bank and serves on the Shoreline Lake Forest Parks Arts Council and was recently appointed treasurer to the new Cultural Development Authority of King County.

He is an outstanding citizen and we are lucky to have him in Innis Arden.

INNIS ARDEN SKI CLUB Attention all you skiers!

Hate driving in all that bad weather to get to the slopes? Join your friends and neighbors on the IA ski bus every Thursday starting January 8 through March 4, 2004. We alternate between Stevens and Crystal. There is also an end of the season trip to Sun Peaks, Canada March 8-12. Contact Ida Callahan for more information and prices.
206-546-2684 or e-mail: i3callahan@hotmail.com

Special Meeting of the Board of Directors
October 27th 2003
Summary of Minutes

Present: Michael Rasch (President), Mike Jacobs (Vice President), June Howard (Treasurer), Carol Solle (Secretary), Dave Fosmire (Reserves), Loys Lamb (Building and Remodels), Maggie Taber (Grounds), Roger Lowell (Activities), excused: Ewa Sledziewski (Clubhouse). Community members attending: About 30.

The meeting was called to order at 8:10.

Pursuant to the bylaws, notice of this open meeting of the Board of Directors was sent to the Directors and to the community by email, and published on the Web site. This meeting was called to address O'Neil's revised remodel application. Initially, the plans specified a roof height of 13' 11 1/2 " which was lower than the ridge height of the original roof. But according to measurements taken in August 2003, the remodeled height was 15' 6".

Because the Board wanted information from an independent source, club counsel (Peter Eglick) retained architect David Nordfors to evaluate the plans submitted to the Board, and the view impact the remodel had on neighbors across the street, Leonhardi and Wax. During the last Board meeting, Nordfors presented the results of his investigation. However, at that meeting O'Neil did not have his architect or counsel present so the Board scheduled another meeting in order to hear additional information from his representatives.

Because there is a potential for litigation regardless of the outcome, the Board will issue a written opinion.

Nordfors brought up several points: 1) To some degree, views have been lost. 2) The drawings submitted by O'Neil are disorienting and not to scale. 3) The drawings reflected incorrect original and remodeled roof heights, both as drawn and dimensioned. 4) To extrapolate the original roof height, Nordfors established the slope of the roof by examining a picture of the roof of the garage. He applied the 4.5/12 pitch to the house which was 30' 6" wide, deriving a measurement of 6' 4" above the roof plate. Added to the height of the roof plate (7' 8"), and the foundation (6"), he estimated the height of the original house to be about 14' 6". 5) He added that the remodel resulted in a two-part view impact, one being an increased roof height and the other being the affect of the mansard and garage extending to the east by almost 19'. With the mansard roof ridgeline and extended garage being closer to the Waxes and Leonhardis, it would appear that the roof is 1' 7" higher than it really is, and thus the views are impacted.

Representing O'Neil, Jim Abbott, a commercial contractor, real estate developer and lawyer, provided a packet of information for the Board. In July 2003, a survey was performed, establishing the remodeled roof elevation at 215.31 feet (using a control point with an assumed datum at 200.00 feet). The survey reported that the house height was 15' 6". In October 2003, another survey was performed, and the roof elevation was 214.86 feet, .45 feet lower than July's measurements. This can be explained by the fact that O'Neil recently cut 4-5 inches off of the mansard. Also, the October survey determined that the average height of the mansard above existing ground to be 14' 7", reflecting an additional 6" reduction in height. This can be explained as follows: Before the July survey, the site was graded and six inches of dirt was removed. Since then, six inches of fill has been returned, causing the roof height measurement to decrease by 6".

Abbott directed attention to pictures of the house before it was purchased by the O'Neil's. At that time it was owned by the Lerchs. The property was populated with numerous view blocking trees, and so the Leonhardi's and Waxes had no view during this time. The O'Neils have since cut all of the trees.

Mr. and Mrs. Lerch spoke of the trees on their property. Several Madrona trees died by 1980. Other trees were planted to replace them, growing up and spreading above and across the house. Rasch asked Mr. Lerch if he was aware that the View Preservation amendment was adopted in 1981 and he responded that he was aware of this.

Abbott addressed Leonhardi's method for extrapolating original roof height. Using an old photo from the King County archives, Leonhardi divided the height to the bottom of a window (measured after the remodel) by the number of pieces of siding (from the picture), which computed to 11-3/8 inches. He then multiplied 11-3/8 times the total number of pieces of siding, adding an allowance for the ridge beam, and coming up with an original height of 13' 4". Abbott pointed out that Leonhardi made an incorrect assumption about the window. Building code required that the window be lowered 8 inches during the remodel, and the new window height was not reflected in the archive picture that Leonhardi used to calculate the original roof height. Using Leonhardi's logic with a corrected window height, the siding would be 13-1/2 inches, making the original roof height 15' 9". Nordfors said that 13-1/2 inch weather spacing is not standard, if it is used at all.

Reed Hanberg, working for O'Neil, stated that prior to the remodel, he was able to stand erect at a height of 6' 1", positioned on the roof plate, indicating a steeper roof pitch than Nordfors asserted. Hanberg could also tell by walking on the roof that the pitch was steep. Building and Remodel chair Loys Lamb said that as an engineer, he would not rely on this methodology. However, Lamb extrapolated an original roof height of 15' 11" based on Hanberg's statement.

An undated drawing (with no name or address) was presented to the Board, apparently for a 1964 garage addition. It indicated a 6/12 pitch, reinforcing Hanberg's assertion. Visually comparing the roof pitch of the drawing with that of the picture, Nordfors commented that they were not the same, and that the roof picture had less pitch than the roof drawing. It was suggested that this was the result of an optical illusion and that the picture was taken lower than the drawing's perspective. It was then noted that the number of pieces of siding drawn on the plan was greater than the number in the picture. Nordfors added that garage could be compared to O'Neil's remodel: Not true to the plans, and that the slope is nowhere near 6/12.

Paul Kutek, also working for O'Neil, noted that a 16 foot 2x4 was lower than the original roof by 6 or 7 inches, and when story poles were erected, the original roof was higher than the poles.

Abbott felt that the greater height of houses adjacent to O'Neils was relevant. Board members did not agree. What other Boards did at other times is not the focus. The issue is the O'Neil remodel.

Heffron then presented some exhibits to the Board. He suggested that if a 13' 11-1/2" (approved roof height) tree were planted in front of the O'Neil property, neighboring views would be blocked.

Rasch questioned Heffron and O'Neil about how two professionals could make such a major mistake and not notice it. Rasch said that Mr. O'Neil got what he requested, approval for a house that was 13'11 1/2". That is what the neighbors signed off on and what the Board approved. He pointed out that it was Heffron's mistakes which have put the Board, the neighbors and the O'Neils in this predicament. Mr. Heffron blamed the error on his computer program. Heffron said the scale was off because of the mechanics of the computer program that generated the drawings. In other words Heffron blamed the mistake, which affected so many people, on a software glitch.

O'Neil said it was human error and he wasn't aware of the height discrepancy until he was notified by the Board. He added that due to the excavation, little attention was being paid to the structure height. Rasch pointed out how all of O'Neil's witnesses have demonstrated their skill at estimating heights (measuring a distance by standing up in the rafters, being able to walk on a roof and determine the pitch, noticing that a 16 foot 2x4 was lower than the original roof, etc), yet not recognizing that the remodeled roof was 1-1/2 feet higher than the plans specified.

Justin Park, counsel for O'Neil, made several points:

1. The O'Neil home is lower than 2 adjacent houses
2. It is lower than the original height
3. The view impact is minimal
4. He urged the Board to approve the amended plans

Jacobs asked Nordfors if his original assessment had altered as a result of the additional information just presented and he replied no, adding that too many assumptions are being made regarding the original height. Jacobs then asked Nordfors how 13' 11-1/2" trees planted in front of O'Neil's property would impact neighboring views, and he replied that neighboring views could be eliminated.

Eglick then addressed Park regarding comments made by Troy Romero (colleague of Park) in a letter dated October 24, 2003. In it, Romero promised to share 3-5 examples of "where the Board has approved the remodel project that was higher than the original house". Park responded with 1) Kinyoun in March 2001, where the chimney was allowed to be larger than approved 2) the Leonhardi's second story addition in 1999 and 3) Kuechle where the garage was widened, impacting a view corridor 4) Miller, adding 10 feet to the west. Park admitted that he had performed no view analyses on these remodels. O'Neil asked about Leonhardi's 2nd story view impact had the reserves not already been blocking views.

Abbott succinctly concluded that Nordfors calculation of the original roof height is 14' 6" and the recent survey shows the current roof height to be 14' 7", a 1 inch difference.

Rasch said that we can no longer rely on representations on paper. In the future we might consider charging a fee for remodel applications to pay for an outside architectural review. Remodels should be held to the height of the story poles.

Rasch went on the thank O'Neil for teaching the Board how to conduct further reviews of projects. He stated that the Board can take into account neighboring views. Furthermore, he said that in this case the height of the adjacent houses was irrelevant because we can only deal with the issues before us. He had no doubt that Leonhardi's and Wax's views are impacted by O'Neil's house. However, he also observed that O'Neil could plant trees in the front of his property that could obscure more view and still be within the tree height amendment. He was not in favor of approving the remodel.

Jacobs remarked that although the 13' 11-1/2" reflected in the plans was clearly in error, a resident shouldn't have to build a house lower than the original roof height. There are changes in the profile, resulting in view loss, but it is insubstantial.

Lowell resented being put into this position by all of the mistakes that have been made.

Howard wanted to make sure that this situation doesn't occur again.

Action: A motion to approve the O'Neil remodel at 14' 7 inches with the proviso that no trees higher than 10 feet shall be grown in the front yard passed 7-1.

The meeting adjourned at 11:00 PM.

Innis Arden Club, Inc.
Board of Directors Meeting
November 11, 2003, 7:00 PM
Summary of Minutes

The meeting was called to order at 7:10 p.m.
Board members present: Michael Rasch (President), Mike Jacobs (Vice President), June Howard (Treasurer), Carol Solle (Secretary), Loys Lamb (Buildings and Remodels), Maggie Taber (Grounds), Dave Fosmire (Reserves), Roger Lowell (Activities) and Ewa Sledziewski (Clubhouse) was excused. Community members attending: about 30

Action: A motion to approve the October 2003 minutes passed unanimously.

A. Community Announcements and Concerns
Action: A motion to approve the King County proposal for the remodel of the sewer pump station was passed 8-0.
There will be a meeting at the Community Center regarding the project on December 3rd, from 6:30-8:30. Residents near the station will receive notice in the mail. The project is not expected to start during the next year. Conditions for building and remodel approval state that construction must begin within one year. King County will keep the Board posted on its progress.

Bylaw Amendment: Mark Smith, Stacey Peterson, Leon Zainwel and Tom Averill repeated their opinion that implementing fines for covenant violations should be by covenant amendment. Ms. Peterson referred to a legal opinion sent to the community by ARM. Judy Allen and Fran Lilliness again expressed their support of the bylaw amendment.

B. Board Agenda
Burman Encroachment: While Bear reserve was being surveyed, it was determined that an adjacent property's driveway encroached upon the reserve. Burman, the property owner, was notified and Mike Jacobs received a response in August 2003. Burman indicated that the driveway was there when he purchased the house, and didn't seem too concerned. The Board has written to Burman indicating that it has no objection with respect to the encroachment; however, without a formal easement being granted to Burman, the encroachment is a cloud on the Burmans' title.

Request to exceed hedge height limit on 8TH NW: Wendy Higgins presented a petition signed by fourteen residents requesting permission to exceed the hedge/fence height specified in the covenants. These residents live on a busy street and the hedge helps absorb noise and creates privacy from the traffic. None of the hedges block views because they are on the east border of Innis Arden.
Action: A motion to approve the request to allow hedges/fences on 8th NW to exceed the covenant limit of 4-5 feet, up to 10 feet was passed 6 yes, 1 abstention (Jacobs), 1 nay.

Report on Clubhouse Remodel: Boxwood proposed 5 different sites and several building plans, pursuing the 'green plan' (Monticello design) for further examination. It has 9 rooms. The pool would be left alone. The cost would be approximately $3M. Allen would like to make a presentation to the Board when time is available. She also stressed that these plans were developed and paid for with donations.

Changing meeting format: According to Alfred Hitchcock, the length of a film should be directly related to the endurance of the human bladder. The same holds true for Board Meetings. The reason for this change is to reduce the length of our Board meetings. October's meeting adjourned at 11:15 PM after more than 4 hours duration. The following scheduled was considered for adoption:

1. Approve minutes
2. Committee Reports
   Treasurer
   President/Vice President
   Secretary (if any)
   Building and Remodels
   Activities
   Grounds
   Clubhouse
   Reserves
3. Board Agenda
4. Community Comments
5. Adjourn

People who wish to comment on non-agenda items but do not want to stay for the entire meeting may email or write their concerns to any Board member prior to the meeting. Rasch pointed out that this was the format of meetings during the late 80's, and that it is important to get Club business completed (which already allows for community input on agenda items) before allowing community comments on non-agenda items. Phelps felt that community comments must come at the beginning. Judy Allen felt that more people might come to meetings with this format because the contentious part would come at the end. Taber added that a lot of questions would be answered during committee reports that typically would be asked during community comments.
Action: A motion to change the meeting format as outlined in the agenda and modified by June to place the treasurer's report following the approval of the minutes was passed 8-0.

Glascock Lien: Dues notices were sent to the wrong address and a lien was filed on her property.
Action: A motion to forgive the lien and fines on this property was passed unanimously.

Dues increase: Raising dues to $300 would result in $52,000 additional revenue. Rasch stated that the Board can increase dues and if a majority of the owners at the annual meeting disapproves of the increase, it can be vetoed or reduced. The Board can raise dues by 110% of the current fiscal year unless a majority of the owners (in person or by proxy) disapprove. According to our bylaws, the 2004 budget must be mailed to owners no later than 30 days before the end of the fiscal year, so we are running out of time.
There are many reasons for raising dues.

• Legal expenses are projected to be $20,000 for 2004 (it was $15,000 for 2003). Several things have occurred which have added to legal fees: 1) The Dillard lawsuit--$3,628 (which has been dismissed because a building and remodel application was presented to the Board) 2) drafting the proposed bylaw amendment 3) Legal consultation regarding the O'Neil remodel--$5,277 and counting (providing the Board with information that resulted in avoiding a lawsuit) 4) Legal fees dealing with the City of Shoreline and management of our reserves. Lowell commented that these fees don't compare to the cost of going to court. The Parker/Shafer lawsuit cost about $100K (most of which was paid for by insurance, but our rates went up).
• Taber added that we are no longer getting rental income on the playfield and she is asking for $3,000 to thatch and spread compost. This year's water expense was over budget. There are hazardous trees that need removal and two more that are compromising the aging retaining wall.
• Administration expenses have gone up. Russ Cole who provides accounting services has raised his rates by $900. Building and Remodel expenses have been added.
• Natural Reserves 2004 budget is $40,000. Fosmire wants to get rid of invasive species and maintain the trails. He and his family have been doing this, but would like to contract it out. Road repair is needed at Boeing Creek.

Pederson requested that the reserve budget be itemized.
The Board decided to have a special meeting of the Board of Directors to discuss the budget on November 18th at 7:00 in the Clubhouse.

Progress on hazardous tree issues: Fosmire reported that he is waiting for a letter from the city that was promised, accepting our plan to remove, prune or snag hazardous trees. He has obtained new bids covering Eagle ($9,450 for 79 trees) and Blue Heron ($9,390 for 62 trees) reserves. There was a bid of $1700 per day for Running Water which was believed to take three or four days. However donations and remaining budget would barely cover this expense.
Action: A motion to accept these bids subject to funding was passed 8-0.
Rust asked why Boeing Creek reserve wasn't being prioritized. Fosmire replied that Boeing Creek reserve had already been surveyed and hazardous trees tagged by the arborist last spring, but since then someone has removed the tags. We are waiting for the arborist to go back and retag. Now Fosmire is using spray paint to identify hazardous trees, but unfortunately he's not the only one with a can of paint. Efforts to manage the reserves are being sabotaged and no remedy has been identified.

Change bylaws, including
1. Closing nominations after the December Board meeting if there are at least as many candidates as there are positions (Nominations may be impulsive, made by people who are unaware of the responsibilities or time constraints that are part of being a board member.)
2. Clean up meeting notification requirements to conform to the RCWs.
3. Change date of annual meeting from 2nd to 3rd Wednesday. Last year, monthly Board meetings were moved from the 1st to the 2nd Tuesday, and the Annual meeting should be moved likewise, to allow time to prepare and mail ballots at least 14 days in advance of the meeting.
After discussion, it was decided to drop #1, and publish #2 and #3 in the Bulletin as an agenda item for the December meeting.

Discuss voting procedures: Solle recommended that on Election Day, from 5-7 pm, proxy holders should be encouraged to check in to vote. From 7-8 pm, individual owners will have priority. This is to avoid the chaos experienced during the last election when individual owners would wait behind people with many proxies for a half hour to check in. It is impossible to process the volume of voters in one hour. Solle passed out copies of newly designed proxy ballots.

C. Committee Reports

Treasurer: Howard reported that we are ahead of budget by $13K but we have moved $12K from our money market to cover expenses. The budget is a little tight.
Action: A motion to have Jay Vandal, CPA, do the audit again this year for 2003 was passed 8-0.

Activities:

• Lowell reminded the community that there are two vacancies open on the Activities committee. Please contact Lowell or Chris Kocher if you are interested. There will be a cookie exchange and nomination meeting.
  
• Oktoberfest drew 58 participants, and Activities paid $800 for the event.
  
• It was determined that Blockwatch is part of Activities, rather than the Board.
  
• Lowell wants to get permission from the city to erect sign posts on city right of way.
• There will be a wine and cheese social for new residents, with members from the Garden Club and Board invited. The Holiday party is scheduled for December 7th. During March, the rummage sale and possibly a wine taste will be scheduled. There will be an April 'Easter Egg Scramble' and perhaps a beach walk in May.
• Activities has money and would like to help out with the Reserves or painting the Clubhouse. He would like feedback from the Board.
• Lowell noted that the people who are quick to complain never volunteer. He would like to give folks the opportunity to contribute by 'adopting' an Innis Arden entrance, maintaining the vegetation and keeping it free from litter. It was suggested that this be published in the Bulletin.

Grounds: Taber said that the grounds could use help from Activities in trimming the very tall hedge along NW 188th and removing trees. Taber will obtain bids.

Reserves: Fosmire reported that a tree was removed from Eagle reserve. It was leaning over the stream (probably a result of the October rains), put a crack in the trail, and threatened to pull 12-15 cubic yards of earth into the stream.

Building and Remodels:

• Johansen-McDermott, 17780 15th NW: Replacing and adding skylights.
  Action: A motion to approve Johansen-McDermott's application was passed 8-0.
• Hill, 17104 13th NW: Storage shed. In March 2001, the Board approved Hill's application, although construction did not commence until October 2003. Because the application had expired (after one year), Hill wrote a letter requesting an extension. The shed does not meet set back requirements.
  Action: A motion to disapprove the application without prejudice pending a site visit by the Board was passed 8-0.
  A site visit was scheduled for November 22nd at 10:00 AM.

D. Closing
Action: At 10:05, a motion to adjourn passed 8-0.

Sheri’s Easy Decorating Ideas

Insert cedar and candy canes into floral foam. Secure rhododendron leaves in an urn with a candle. Three similar bouquets extend the look.

Letter to Community from Officer Obstler

Clubhouse Update

None of us wants the clubhouse to grow old. We would all like it to last forever and NEVER cost us any money. The fact is that the clubhouse has served us well. Fifty years with minimal repair is remarkable. The "technology" used to build the clubhouse comes from the Truman-Eisenhower era. The original architect stated on a recent tour, "It was built on the cheap and it is NOT repairable."

Clubhouse rental income is on a downward spiral. Maintenance expenses are twice as much as the income. Costs will continue to escalate with major repairs needed in the future. The electrical wiring is 50 years old. Two coffee makers plugged in at the same time trips the circuit breaker. So far, the copper water pipes have split in two places. They are imbedded in concrete and leaking UP through the floor. If they are repaired they will need to be jack-hammered out of the concrete floor from the kitchen through the cabinetry into the meeting room. Dry rot surrounds the windows and the leaking roof compromises the beam by the fireplace. There is not one ounce of insulation in the entire building so we are heating the great outdoors.

If the City of Shoreline requires a permit for any of the needed repairs exceeding $25,000 we will be required by law to bring the entire clubhouse up the 2003 codes. We are out of compliance for earthquake structural engineering, environmental codes and the American Disabilities Act, just to name a few.

The cheapest solution to this problem would be to purchase a very big padlock. However, many positive forward thinking people have generously donated private funds to pay for our architectural feasibility study. We are all very grateful for their support, but most of all we thank them for the vision they have for our community. We would also like to thank the shareholders who took time to attend the meetings and contribute their ideas. Boxwood architectural firm has done an excellent job and honored all of our ideas. Boxwood created a clubhouse design and site plan to meet our current needs, as well as those anticipated for the future.

We wish to sincerely thank Joe Chauncey and his architectural staff at Boxwood for their comprehensive study of our site and clubhouse design. They gave us far more than promised in our contract. We now have a concept for the design of our clubhouse and the best site location. This is just a beginning.

We need a dedicated core group of shareholders for leadership. If you want to move forward with this exciting project please call me or email me, Judy Allen.

Innis Arden Community Center Site Plan

NOTICE OF ANNUAL MEETING
JANUARY 21, 2004 8:00 PM
at the Clubhouse
BOARD OF DIRECTORS ELECTIONS

Two Directors will be elected to the Innis Arden Board at the Annual Meeting on January 21st, 2004.

Candidates for the Board must submit their names to the secretary, Carol Solle, either in person, or by mail (17061 12th NW) by the end of the December 9th Board meeting, if they want their names to appear on the printed ballot. Additional nominations may be made from the floor at the annual meeting.

At the same time, candidates who wish to have a statement in the Bulletin should submit the statement (up to 200 words) to the Bulletin editor, Carol Solle by December 14th, either by mail or email (csolle@earthlink.net).

Residents who wish to have their ballots sent to an address not in Innis Arden should let the secretary know as soon as possible.